Notice of Meeting: Ontario Basketball Annual Meeting of Members 2019
Dear Active Member/Affiliate Member/Honourary Member (“Voting Member”):
The purpose of the Annual Meeting of Members (AMM) of Ontario Basketball (OBA) is to deal with the usual business of OBA such as Board Reports, Staff Reports, Report of the Auditors and Elections. The Board of Directors would be very pleased if you would participate in the following Members’ Meeting:
ANNUAL MEETING OF MEMBERS
Saturday, November 9, 2019 at 11:00 a.m.
Abilities Centre (Multipurpose Room)
55 Gordon Street, Whitby, ON, L1N 0J2
This notice contains information concerning the content and conduct of the meeting and the conditions and procedures for participating in this meeting.
Included in this communication, please find the following information in preparation for Ontario Basketball’s AMM:
- Agenda and Map
- Board of Director Nominee Profiles
- Approval of Auditors
- Motion Form
- Confirmation of Attendance
Note 1: Agenda and Map
- Agenda for the corporate governance of the Annual Meeting of Members
- Map for the Abilities Centre (55 Gordon Street, Whitby, ON, L1N 0J2)
Note 2: Ballot/Proxy
As per By-Law 1 of Ontario Basketball, three (3) director positions are open for election. Attached with this notice is the Ballot/Proxy for Voting Members to use. As a Voting Member, you have the right to vote for the candidates you choose for the Board of Directors. You also have the right to vote for the appointment of auditors and any other business or motions that may properly come before the meeting. You may vote by proxy or in person at the meeting.
Please note that there is a proposed By-Law amendment included in the Ballot/Proxy.
For voting instructions, refer to page one of the Ballot/Proxy Form.
For complete details on membership voting and annual meeting procedures, please refer to Article 3.00 Membership and Article 4.00 Meeting of Members in Ontario Basketball’s By-Laws.
Note 3: Board of Director Nominee Profiles
You will note there are three nominees running for election. Barbara Capes (incumbent), David Coulthard (incumbent) and Claude Nembhard (incumbent) have all been acclaimed.
The Board of Director Nominee Profiles provide you with an overview of the credentials of each nominee.
Please note there are no nominations from the floor at the Annual Meeting of Members.
Note 4: Approval of Auditors
The Voting Members of Ontario Basketball have the right to approve the association’s auditors for the following year. The Board of Directors recommends MacNeill Edmundson Professional Corporation be approved by the Voting Members to review Ontario Basketball’s financial status for fiscal year 2019–20.
This is the fourth year that MacNeill Edmundson Professional Corporation has audited OBA’s financial statements after merging with Day & Day Chartered Accountants, who audited OBA’s financial statement the previous 15 years.
Note 5: Notice of Motions
Enclosed with this notice is a Motion Form. As per By-Law 1 of Ontario Basketball, any Voting Member who wishes to have new business placed on the agenda at the Annual Meeting of Members must give written notice to Ontario Basketball at least 10 days in advance of the meeting. The procedures are:
- Should a Voting Member wish to make a motion, they must complete and submit the Motion form, seconded by another Voting Member with the rationale indicated.
- Motions brought to the floor at the AMM will be for discussion only.
Note 6: Confirmation of Attendance
To assist in the preparations for the meeting (i.e., seating and refreshments), we request that members planning to attend the AMM confirm their attendance by email to Jason Jansson by November 4, 2019.
Should you have any questions regarding the 2019 Annual Meeting of Members, please do not hesitate to Jason Jansson.