Notice of Meeting: 2023 Ontario Basketball Annual Meeting of Members

To all Active/Affiliate/Honourary Members (“Voting Members”) of Ontario Basketball:

The purpose of the Annual Meeting of Members (AMM) of Ontario Basketball (OBA) is to deal with the usual business of OBA such as Board Reports, Staff Reports, Report of the Auditors, voting to amend OBA By-Law 1, and the Board of Directors Election.

The Board of Directors would be very pleased if you would participate in the following Members’ Meeting:

2023 Annual Meeting of Members

Date: Saturday, October 28, 2023
Time: 11:00 AM EST
Location: AMM will take place virtually via Zoom & ElectionBuddy.

Important information about the meeting is outlined below.

Agenda

Agenda for the corporate governance of the Annual Meeting of Members

Ballot/Proxy [.pdf]

As per By-Law 1 of Ontario Basketball, three (3) directors’ positions are open for election. As a Voting Member, you have the right to vote for the candidates you choose for the Board of Directors. You also have the right to vote for the appointment of auditors and any other business or motions that may properly come before the meeting. You may vote by proxy or in person at the meeting.

For voting instructions, refer to page one of the Ballot/Proxy Form [.pdf].

For complete details on membership voting and annual meeting procedures, please refer to Article 3.00 Membership and Article 4.00 Meeting of Members in Ontario Basketball’s By-Law 1.

NOTE: Active membership (i.e. the eligible voter base) has been low through the pandemic, so eligible voters will include anyone who was/is an active member of Ontario Basketball between September 1, 2022 and October 15, 2023. Eligible voters include anyone who was/is a member during this time frame (paid membership dues) and is 18+ at time of voting.

Board of Director Nominee Profiles

The following 3 nominees are running for election:

Chanel Williams
Michael Joseph
Ryan Xavier

The Board of Director Nominee Profiles provide an overview of the credentials of each nominee.

Please note there are no nominations from the floor at the Annual Meeting of Members.

Approval of Auditors

As outlined on the Ballot/Proxy Form [.pdf], Voting Members of Ontario Basketball have the right to approve the association’s auditors for the following year. The Board of Directors recommends BDO Canada be approved by the Voting Members to review Ontario Basketball’s financial status for fiscal year 2023-24.

Proposed Amendment to OBA By Law 1

Proposed Amendment to OBA By-Law 1 to be ONCA-compliant

As as a Voting Member, you have the right to vote for the proposed amendment to OBA Bylaw 1 to become compliant with the Ontario Not-for-Profit Corporations Act (ONCA). OBA’s By-Laws are required to be ONCA compliant by October 2024. You may vote by proxy or in person at the meeting. For voting instructions, refer to page one of the Ballot/Proxy Form [.pdf]. Please review the above linked amended version to OBA’s By-Law 1.

Confirmation of Attendance

To assist in the preparations for the meeting, we request that members planning to attend the AMM confirm their attendance via Zoom registration by end-of-day on Wednesday, October 25.